Case Studies

Streamlining Medical Supply Management with the Power Platform 

An international medical supply company was struggling to track its complex inventory of equipment and disposables. Some items, like diagnostic machines, needed to be checked out and returned, while others were single-use and replenished regularly. Without a unified system, it was difficult to know what was available, what was in use, and what needed to be restocked. 

To solve this challenge, PowerApps911 built a custom Medical Supply Inventory Management App using Microsoft Power Apps and Dataverse. The solution provides full visibility into their inventory lifecycle from check-out to return. 

With this app: 

• Users can check out supplies for a specified time, triggering an automatic notification to the warehouse to prepare and ship the order. 

• The system tracks returns and updates real-time inventory counts as equipment is checked back in. 

• The team can easily add, edit, or retire inventory, ensuring accuracy and reducing administrative effort. 

• Managers gain a clear, up-to-date view of what’s on hand across all categories of equipment and consumables. 

  
  

The solution quickly proved its value. The company saw improved visibility and control over its inventory, along with more consistent and reliable data. The streamlined process made it easier for teams to track and manage supplies day to day. Because of its success, the company has since expanded the app to multiple additional locations, adapting the workflows to meet each site’s specific needs. 

What This Means for Your Organization 

If your organization manages inventory, you can benefit from a similar approach. Power Platform solutions like this one provide: 

• Real-time visibility into inventory across sites. 

• Automated workflows that eliminate manual tracking. 

• Scalability, allowing you to expand to new locations or business lines with ease. 

• Customization, ensuring your system fits how your business actually operates. 

By digitizing and automating inventory management, you can reduce waste, improve accountability, and empower your teams to focus on what matters most: serving your customers and patients efficiently.